Your Privacy Matters

1. Introduction

Everstead Academy (“Everstead,” “we,” “us,” or “our”) is an online private middle school preparing to serve students in grades 6–8 beginning in August 2027. We are committed to protecting the privacy of the families, students, job applicants, and visitors who interact with us.

This Privacy Policy explains what information we collect, how we use and protect it, when it may be shared, and the choices available to you. It applies to eversteadacademy.com, our online forms, text messaging and email communications, and our payment and application processes.

2. Information We Collect

Information you provide to us

• Founding Family Interest List and inquiries: parent or guardian name, email address, phone number, city and state, student’s current and anticipated grade, preferred contact method, reasons for considering Everstead, comments, and communication preferences.
• Enrollment payments: parent or guardian name, email address, student name, and grade for the upcoming school year.
• Job applications: name, email address, phone number, city and state, LinkedIn profile, résumé, cover letter, work experience, availability, compensation expectations, and responses to application questions.
• Interview scheduling: the interview time you select.
• Text messaging consent: if you opt in to text messages, your mobile number, the date and time of your consent, and the consent language you agreed to.
• Communications: information you share when you email, call, or text us.

Information collected automatically

When you visit our website, we and our service providers may automatically collect limited technical information, such as your IP address, browser type, device type, pages visited, and the date and time of your visit. We use this information to operate, secure, and improve the website and to prevent spam and abuse.

Information we do not collect

We do not ask for Social Security numbers, dates of birth, or bank account details through our website forms. Card payments are entered directly with our payment processor; Everstead does not receive or store full card numbers.

3. How We Use Your Information

• Respond to inquiries and keep families informed about founding enrollment, events, and school updates.
• Process seat reservations, enrollment deposits, and related receipts.
• Evaluate job applications, schedule interviews, and contact applicants about opportunities.
• Send transactional messages, such as confirmations, reminders, and updates you have requested.
• Operate, maintain, secure, and improve our website and services.
• Comply with legal obligations and protect the rights and safety of Everstead, our families, and others.

We do not sell your personal information, and we do not use it for third-party advertising.

4. SMS / Text Messaging

If you provide your mobile number and opt in to receive text messages from Everstead Academy, we may send you messages about founding enrollment, admissions, appointments, interviews, reminders, and school updates.

• Consent: By opting in, you agree to receive recurring text messages from Everstead Academy at the number you provide. Consent to receive text messages is not a condition of enrollment, employment, or any purchase.
• Message frequency: Message frequency varies.
• Costs: Message and data rates may apply, depending on your mobile carrier and plan.
• Opting out: You can opt out at any time by replying STOP to any message. After you reply STOP, we will send one message confirming that you have been unsubscribed, and you will no longer receive text messages from us unless you opt in again.
• Help: Reply HELP for assistance, or contact us at admin@eversteadacademy.org or (256) 300-2686.
• Carriers are not liable for delayed or undelivered messages.

5. How We Share Information

We share personal information only as described below:

• Service providers: We use trusted vendors who process information on our behalf to provide services such as website hosting, secure file storage, email delivery, payment processing, and website analytics. These providers may use information only to perform services for Everstead and are required to protect it.
• Legal and safety reasons: We may disclose information if required by law, subpoena, or other legal process, or when we believe disclosure is necessary to protect the rights, property, or safety of Everstead, our students, families, employees, or others.
• Business transfers: If Everstead is involved in a merger, reorganization, or transfer of assets, information may be transferred as part of that transaction, subject to this Privacy Policy.
• With your consent: We may share information for other purposes with your permission.

6. Payment Information

Seat reservations and enrollment deposits are processed by Stripe, a third-party payment processor. Card details are entered directly on Stripe’s secure checkout page and are handled according to Stripe’s privacy policy. Everstead receives only the information needed to confirm and record your payment, such as your name, email address, the amount paid, and the payment status.

7. Job Applicant Information

Information submitted through our Careers page, including résumés, is stored securely in private storage and is accessible only to authorized Everstead staff involved in hiring. We use applicant information solely to evaluate applications, communicate about opportunities, and schedule interviews. Please share only information you are authorized to disclose and do not include confidential information from current or former employers.

8. Children’s Privacy

Our website is intended for parents, guardians, and adult job applicants. It is not directed to children under 13, and we do not knowingly collect personal information directly from children under 13 through the website. Information about students is provided by their parents or guardians. If you believe a child has submitted personal information to us, please contact us and we will promptly delete it.

9. Cookies & Analytics

We use essential cookies required for the website to function, such as keeping authorized staff signed in to secure areas. We also use analytics tools to understand how visitors use our website so we can improve it. You can control or delete cookies through your browser settings; disabling some cookies may affect how the website works.

10. Data Security

We use reasonable administrative, technical, and physical safeguards to protect personal information, including encrypted connections (HTTPS), restricted access to administrative tools, private file storage, and spam and abuse protections. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

11. Data Retention

We keep personal information only as long as needed for the purposes described in this policy, including to support enrollment, hiring, recordkeeping, and legal, accounting, or reporting requirements. When information is no longer needed, we delete it or de-identify it.

12. Your Choices & Rights

• Access, update, or delete: You may request access to, correction of, or deletion of your personal information by contacting us.
• Email: You can unsubscribe from non-essential emails at any time by contacting us. We may still send transactional messages related to your payments, applications, or requests.
• Text messages: Reply STOP to any text message to opt out.

We will respond to requests within a reasonable time and may need to verify your identity before completing a request.

13. Third-Party Links

Our website may contain links to third-party websites and services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies.

14. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on this page and revise the “Last updated” date. Material changes will be communicated as required by law.

15. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us: